How to Compare Scrub Manufacturers: RFQ Template + Scoring Sheet

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Comparing scrub manufacturers using an RFQ and scorecard.

Picking a scrub factory shouldn’t feel like guessing. But it often does—especially when every supplier says the same things: “high quality,” “fast lead time,” “best price,” “no problem.”

This post gives you a simple way to compare scrub manufacturers using two tools: a short RFQ (request for quote) and a scoring sheet. The goal isn’t to overcomplicate things. It’s to help you choose a partner who can deliver the same quality again on the second order—not just the first.

If you’re still figuring out what kind of partner you actually need, start with medical scrubs manufacturer. If you already have a clear spec and want your quote process to go faster, prepare an OEM medical scrubs spec sheet first. And if you’re not sure whether you should be talking to a scrub supplier or directly to a factory, clarify that before you start collecting quotes.

Who this is for (and when to use it)

Use this method when you have 2–6 manufacturers on your shortlist and you’re about to choose one for sampling or bulk production. It’s especially helpful when:

the prices are close, but you don’t know who’s truly safer
you’re ordering for a hospital/clinic group and consistency matters
you plan reorders (colors and sizing must stay stable)
you’ve been burned before by “yes” answers that didn’t hold up in production

The 4-step comparison process

Step 1: Send one RFQ to everyone (same questions)

If you ask different questions, you’ll get different quotes—and you won’t know why they’re different. One factory may quote cheaper fabric or simpler packaging without saying so.

Step 2: Score the replies the same day

Don’t wait a week. If you do, you’ll remember the nicest email, not the clearest system. Score while answers are fresh.

Step 3: Ask for proof on the big claims

When a factory claims “strict QC” or “color consistency,” ask what that actually means in their workflow. Vague promises are common. Specific proof is rare.

Step 4: Do a short call to check how they work

This isn’t about being friendly. It’s about avoiding friction later. Who is your daily contact? How do updates happen? What happens when a mistake shows up?

RFQ template (copy/paste)

Keep it short and clear. You can paste this into email.

Subject: RFQ – Custom Medical Scrubs (MOQ, lead time, fabric, branding)

Hello,
We are sourcing a scrub manufacturer for a custom program. Please quote based on:

Product & quantity: scrub top + pant set, estimated volume: ___ sets
Sizing: share your size chart + grading approach (how you handle tolerances,scrub sizing guide)
Fabric options: list available blends and GSM; recommend what fits our use case
Colors: number of colors; how you manage color consistency across batches
Branding: embroidery / heat transfer / woven label (MOQ and color options, limits, timing)
Sampling: sample cost, lead time, and revision rules
Bulk production: lead time, QC steps, packaging, carton packing method
Testing: colorfastness, shrinkage, pilling (what you test and how)
Shipping: Incoterms + export documents you provide

Thank you,
Name / Company / Country

Scoring sheet preview (simple version)

Score each category 1–5. Don’t overthink it—just be consistent.

Category	What “Good” Looks Like	Score (1–5)
Patterns & sizing	Explains grading + tolerances clearly
Fabric guidance	Recommends based on use case, not random
Color control	Can explain dye lots + matching process
Branding	Clear limits/timing (not “yes to everything”)
Sampling process	Realistic timeline + revision rules
QC system	Specific checklist, not generic “we QC”
Communication	Direct answers, fast follow-up
Lead time realism	Timeline matches capacity (no wishful quotes)

Tip: if two quotes are similar, this scorecard usually makes the better choice obvious.

RFQ template and scoring sheet for scrub manufacturer evaluation.

3 common mistakes (that cost money later)

1) Comparing quotes that aren’t truly comparable

One supplier quietly used a cheaper fabric, lighter GSM, or different packaging. Same “price,” different product.

2) Treating the first order as the only order

The first order is often smooth. Reorders are the real test—especially for color matching and size consistency over time.

3) Picking the best salesperson, not the best system

A friendly contact is great. But you need a stable process: sampling → QC → bulk → packing → shipping. If they can’t describe their process clearly, problems usually show up later. If you want a quick gut-check, here’s what we look for in a reliable medical scrubs supplier.

One “deal-breaker” rule that saves time

Before you decide, write down one thing you refuse to compromise on—for example, color consistency for a hospital program, or durability for rental washing.

Then ask every factory the same direct question about that one issue. If the answer is vague, don’t “hope it’s fine.” Move on.

LANO’s Commitment to Sustainable Scrubs

At LANO, we prioritize both quality and sustainability. We select premium eco-friendly fabrics, use advanced machines to reduce material waste, and continuously improve our processes. The result: medical uniforms that are comfortable, long-lasting, and aligned with environmental goals.

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